Document Recording and Tracking System v1.5

Latest Documents (August 2025)

NO. DOCUMENT CODE DOCUMENT DETAILS PROCESSING OFFICE AND
TRANSACTION DATE		 CURRENT STATUS
AND REMARKS
1 250801115420
 CAG EMERGENCY LIGHT

End-User / Office:
COLLEGE OF AGRICULTURE
Fund Source:
101
Amount:
Php10,000.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 11:54:20 AM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

2 250731145347
 PPMP

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - RAMON MAGSAYSAY CENTER FOR AGRICULTURAL RESOURCES & ENVIRONMENT STUDIES
Fund Source:
TF-EF
Amount:
Php8,000.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 11:35:15 AM

FORWARDED

Remarks:

3 250731145347
 PPMP

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - RAMON MAGSAYSAY CENTER FOR AGRICULTURAL RESOURCES & ENVIRONMENT STUDIES
Fund Source:
TF-EF
Amount:
Php8,000.00

FINANCIAL MANAGEMENT SERVICES DIVISION

Transaction Date:
08/01/2025 | 11:35:15 AM

FORWARDED

Remarks:

4 250731142122
 PPMP

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - NANOTECHNOLOGY R&D FACILITY
Fund Source:
TF-IF
Amount:
Php7,000.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 11:34:34 AM

FORWARDED

Remarks:

5 250731142122
 PPMP

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - NANOTECHNOLOGY R&D FACILITY
Fund Source:
TF-IF
Amount:
Php7,000.00

FINANCIAL MANAGEMENT SERVICES DIVISION

Transaction Date:
08/01/2025 | 11:34:34 AM

FORWARDED

Remarks:

6 250731142122
 PPMP

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - NANOTECHNOLOGY R&D FACILITY
Fund Source:
TF-IF
Amount:
Php7,000.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 11:34:11 AM

ON-PROCESS

Remarks:

7 250801112440
 PURCHASE REQUEST

End-User / Office:
COLLEGE OF AGRICULTURE - CROP SCIENCE DEPARTMENT
Fund Source:
TF-EF
Amount:
Php38,000.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 11:24:40 AM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

8 250721114649
 PR - TARPAULIN 3X5

End-User / Office:
UNIVERSITY EXTENSION PROGRAM
Fund Source:
164
Amount:
Php375.00

ADMINISTRATIVE SERVICES DIVISION - PROCUREMENT OFFICE

Transaction Date:
08/01/2025 | 11:04:07 AM

FORWARDED

Remarks:
TO CANVASS

9 250721114649
 PR - TARPAULIN 3X5

End-User / Office:
UNIVERSITY EXTENSION PROGRAM
Fund Source:
164
Amount:
Php375.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 11:04:07 AM

FORWARDED

Remarks:
TO CANVASS

10 250327111606
 PURCHASE REQUEST

End-User / Office:
UNIVERSITY EXTENSION PROGRAM
Fund Source:
164
Amount:
Php21.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 11:02:55 AM

FORWARDED

Remarks:
TO CANVASS

11 250327111606
 PURCHASE REQUEST

End-User / Office:
UNIVERSITY EXTENSION PROGRAM
Fund Source:
164
Amount:
Php21.00

ADMINISTRATIVE SERVICES DIVISION - PROCUREMENT OFFICE

Transaction Date:
08/01/2025 | 11:02:55 AM

FORWARDED

Remarks:
TO CANVASS

12 250627120155
 FGPC - REPAIR OF RICE MILLING MACHINE 2025

End-User / Office:
OFFICE OF THE VICE PRESIDENT FOR BUSINESS AFFAIRS
Fund Source:
161
Amount:
Php82,120.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 11:01:37 AM

FORWARDED

Remarks:
TO CANVASS

13 250627120155
 FGPC - REPAIR OF RICE MILLING MACHINE 2025

End-User / Office:
OFFICE OF THE VICE PRESIDENT FOR BUSINESS AFFAIRS
Fund Source:
161
Amount:
Php82,120.00

ADMINISTRATIVE SERVICES DIVISION - PROCUREMENT OFFICE

Transaction Date:
08/01/2025 | 11:01:37 AM

FORWARDED

Remarks:
TO CANVASS

14 250801104458
 PR OF DOCUMENT SCANNER

End-User / Office:
BIDS & AWARDS COMMITTEE SECRETARIAT
Fund Source:
101
Amount:
Php31,000.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 10:44:58 AM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

15 250515153415
 PPMP (OVPAA)

End-User / Office:
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
Fund Source:
164
Amount:
Php18,684.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 10:29:23 AM

FORWARDED

Remarks:

16 250515153415
 PPMP (OVPAA)

End-User / Office:
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
Fund Source:
164
Amount:
Php18,684.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 10:29:23 AM

FORWARDED

Remarks:

17 250515153415
 PPMP (OVPAA)

End-User / Office:
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
Fund Source:
164
Amount:
Php18,684.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 10:28:41 AM

ON-PROCESS

Remarks:

18 250731155822
 PR FOR NUTRIBAR FMNGARCIA 7-31-2025

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - CROPS AND RESOURCES RESEARCH AND DEVELOPMENT CENTER
Fund Source:
101
Amount:
Php44,999.60

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 10:27:17 AM

FORWARDED

Remarks:

19 250731155822
 PR FOR NUTRIBAR FMNGARCIA 7-31-2025

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - CROPS AND RESOURCES RESEARCH AND DEVELOPMENT CENTER
Fund Source:
101
Amount:
Php44,999.60

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 10:27:17 AM

FORWARDED

Remarks:

20 250801082950
 PPMP FOR LAND PREP (HAND TRACTOR)

End-User / Office:
COLLEGE OF EDUCATION - AGRICULTURAL SCIENCE & TECHNOLOGY SCHOOL
Fund Source:
161
Amount:
Php13,770.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 10:16:47 AM

FORWARDED

Remarks:

21 250801082950
 PPMP FOR LAND PREP (HAND TRACTOR)

End-User / Office:
COLLEGE OF EDUCATION - AGRICULTURAL SCIENCE & TECHNOLOGY SCHOOL
Fund Source:
161
Amount:
Php13,770.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 10:16:47 AM

FORWARDED

Remarks:

22 250801092659
 PPMP GLASS PLAQUE

End-User / Office:
QUALITY ASSURANCE OFFICE
Fund Source:
164
Amount:
Php227,814.00

FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

Transaction Date:
08/01/2025 | 09:26:59 AM

NEW DOCUMENT

Remarks:
FOR FINANCIAL MANAGEMENT SERVICES DIVISION - BUDGET OFFICE

23 250801084145
 AGRICULTURAL SUPPLIES

End-User / Office:
PROJECTS - DABIOTECH-CASDRO
Fund Source:
TF-EF
Amount:
Php875.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 08:41:45 AM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

24 250801083835
 PPMP FOR HAND TRACTOR AND TRANSPLANTING

End-User / Office:
COLLEGE OF EDUCATION - AGRICULTURAL SCIENCE & TECHNOLOGY SCHOOL
Fund Source:
161
Amount:
Php163,586.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 08:38:35 AM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

25 250801160603
 PURCHASE REQUEST

End-User / Office:
UNIVERSITY EXTENSION PROGRAM
Fund Source:
164
Amount:
Php50,000.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 04:06:03 PM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

26 250801154851
 PR - FLAGS

End-User / Office:
OFFICE OF THE CLAARRDEC DIRECTOR
Fund Source:
TF-EF
Amount:
Php7,600.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 03:48:51 PM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

27 250801144920
 PPMP

End-User / Office:
OFFICE OF THE CLAARRDEC DIRECTOR
Fund Source:
TF-EF
Amount:
Php7,600.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 02:49:20 PM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

28 250801144107
 PPMP - PDO / SMART CLASSROOM TABLES & CHAIRS

End-User / Office:
PROJECT MANAGEMENT AND DEVELOPMENT OFFICE
Fund Source:
101
Amount:
Php1,356,600.00

PHYSICAL PLANT & SITE DEVELOPMENT SERVICES DIVISION

Transaction Date:
08/01/2025 | 02:42:33 PM

NEW DOCUMENT

Remarks:
FOR PHYSICAL PLANT & SITE DEVELOPMENT SERVICES DIVISION

29 250801142713
 PR RICE

End-User / Office:
QUALITY ASSURANCE OFFICE
Fund Source:
164
Amount:
Php2,060.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 02:27:13 PM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

30 250801142556
 FLOWERS AND FLOWER ARRANGEMENT

End-User / Office:
QUALITY ASSURANCE OFFICE
Fund Source:
164
Amount:
Php80,000.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 02:25:56 PM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

31 250801141914
 PR

End-User / Office:
FINANCIAL MANAGEMENT SERVICES DIVISION - ACCOUNTING OFFICE
Fund Source:
101
Amount:
Php2,000.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 02:19:14 PM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

32 250801141637
 PR TARPAULINE

End-User / Office:
OFFICE OF THE CLAARRDEC DIRECTOR
Fund Source:
TF-EF
Amount:
Php800.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 02:16:37 PM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

33 250801141302
 PR - NOTEBOOK

End-User / Office:
OFFICE OF THE CLAARRDEC DIRECTOR
Fund Source:
TF-EF
Amount:
Php1,750.00

OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

Transaction Date:
08/01/2025 | 02:13:02 PM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR RESEARCH AND EXTENSION

34 250801134354
 PROJECT PROCUREMENT MANAGEMENT PLAN (PPMP)

End-User / Office:
UNIVERSITY RESEARCH PROGRAM - FRESHWATER AQUACULTURE CENTER
Fund Source:
TF-EF
Amount:
Php490,199.00

BIDS & AWARDS COMMITTEE

Transaction Date:
08/01/2025 | 01:43:54 PM

NEW DOCUMENT

Remarks:
FOR BIDS & AWARDS COMMITTEE

35 250801133508
 PURCHASE REQUEST

End-User / Office:
COLLEGE OF EDUCATION - DEPARTMENT OF SCIENCE EDUCATION
Fund Source:
101
Amount:
Php3,600.00

OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS

Transaction Date:
08/01/2025 | 01:35:08 PM

NEW DOCUMENT

Remarks:
FOR OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS